The Rock and Roll Hall of Fame + Museum


Accounting & Payroll Coordinator - Job No. 1202

 

The Rock and Roll Hall of Fame and Museum is currently considering applicants for the position of Accounting & Payroll Coordinator.  The Coordinator reports to the Senior Director of Finance and the Accounting Manager and performs all duties associated with the accurate and timely processing of both the semi-monthly exempt payroll and the bi-weekly, non-exempt payroll, and works closely with Human Resources on payroll-related matters.  The Accounting & Payroll Coordinator also performs accounting duties related to the monthly processing of transactions, account reconciliations, processing of payables, and filing in a team environment.

 

RESPONSIBILITIES:              

 

Payroll Related:          

       

1.  Prepares, processes and reviews bi-weekly payroll for non-exempt employees and temporary employees.

  • Generates and distributes weekly timesheets from Kronos system for supervisory approval.
  • Investigates discrepencies with time-keeping system and updates weekly Kronos reports.
  • Assures consistency of employee data between Kronos and ADP payroll systems.
  • Assures any non-exempt employee compensation-related changes to ADP made by Human resources have been reviewed and verified by the Accounting Manager.
  • Submits payroll data to ADP for processing.
  • Reconciles the completed payroll output against the payroll input.
  • Distributes paychecks/stubs to hourly administrative staff and to supervisors of floor staff (Visitor Services, Security, Box Office).
  • Notifies staff and Technical Services department of issues with Kronos time clock.
  • Prepares check requests for payment of voluntary deductions (e.g. union dues).
  • Prepares compensation expense journal entries relating to non-exempt payroll and submits to Accounting Manager for review and posting.
  • Assures payroll files are maintained in locked cabinet at all times to maintain confidentiality; assures only necessary payroll records are kept in accordance with retention policy and destroys and unneeded documentation.
  • Prepares check requests to remit union dues on a timely basis.

 

2.  Prepares, processes and reviews semi-monthly exempt payroll.

  • Assures any employee compensation-related changes to ADP made by the Human Resources department for exempt staff have been reviewed and verified by the Senior Director of Finance.
  • Submits data to ADP for processing of checks and direct deposits.
  • Compares completed payroll output from ADP to payroll input and corrects any discrepancies.
  • Reviews ADP Payroll Reports for accuracy; distributes exempt paychecks and direct deposit stubs on the 15th and last day of the month.
  • Prepares semi-monthly compensation journal entry and submits to Senior Director of Finance for review and posting.
  • Records annual adjustments to payroll records for W-2 reporting purposes.

 

3.  Prepares quarterly, semi-annual or annual compensation related reports for both Exempt and Non-Exempt Payrolls.

  • Remits union dues for Box Office personnel and Child Support payments via ACH transfer.
  • Processes court-ordered garnishments in accordance with court documents and assures remittance is made to appropriate agency.
  • Prepares and submits semi-annual Bureau of Worker's Compensation Report, calculating payment due and preparing check request for remittance.
  • Responsible for review and distribution of annual W-2's; assures accurate reporting of employee wages and timely submission of earnings to IRS.
  • Performs semi-annual reconciliations with employee-related data maintained in Human Resouces files (e.g. verify healthcare deduction per ADP agrees with coverage in employee file and per Medical Mutual invoice; verify 403b deferral amounts, etc.).
  • Provides schedule of various compensation components for highly compensated individuals for annual audit and for annual tax return. 

 

Accounting Related:

  • Performs account reconciliations on certain asset and liability accounts (for all Museum Funds), including, but not limited to:  Employee receivables,  Postal Meter Deposit, Accrued Payroll and Payroll Taxes, Pension, United Way, Withheld Health Care Spending, Withheld Union Dues, and Accrued Workers Comp.
  • On daily basis, updates Museum  Store sales report and cash receipts listing.
  • On monthly basis, prepares Entertainment Tax return  and Admission Tax Return for City of Cleveland and Sales Tax return for State of Ohio.
  • On annual basis, prepares New York Sales Tax return; review and update data monthly.
  • On quarterly basis, prepares Comp Admission Report.
  • Runs monthly Patron Edge report of online ticket sales for Merchandising Department.
  • Prepares Monthly Cash Balance report for EVP & CFO.
  • Prepares Monthly Charitable Tracking report for key management.
  • Prepares and submits various Government surveys upon receipt of surveys. 
  • Shares responsibility with the Accounts Payable Coordinator in opening and date-stamping A/P mail, coding invoices, entering invoices for payment, and filing A/P vouchers.
  • Prepares various schedules, analyses, and runs reports as directed by the Senior Director of Finance and/or Accounting Manager.
  • Performs other duties as assigned.

Duties include but may not be limited to the above.

 

JOB REQUIREMENTS AND QUALIFICATIONS:

  • Bachelor Degree in Accounting required. 
  • Minimum of five years accounting experience in areas of general accounting and payroll.
  • At least three years of ADP payroll processing and three years of time clock experience (preferably Kronos) is required. 
  • Experience interpreting union contracts helpful.
  • Possess an extensive working knowledge of payroll-related requirements and regulations.
  • Maintain confidentiality in all assignments and in all information obtained.
  • Ability to organize and prioritize work to meet deadlines.
  • High degree of accuracy and attention to detail.
  • Computer Literate:  Microsoft Office Products; Database Management System; Kronos and ADP payroll applications.
  • Ability to successfully pass a Rock and Roll Hall of Fame and Museum reference check, drug screen and background investigation.
  • Ability to get along with other people and regularly communicate status of assignments.

 

WORK SCHEDULE:
Ability to work a 40 hour work week.  Ability to work additional hours, including weekends and holidays as workload demands.  Hours are 8:30 am – 5:30 pm Monday-Friday.

For consideration, send resume and cover letter detailing your qualifications along with salary history to:
Rock and Roll Hall of Fame and Museum
1100 Rock and Roll Boulevard
Cleveland, OH 44114-1022
Attn: Human Resources – Accounting & Payroll Coordinator - Job No. 1202
Or email hr@rockhall.org or fax to: (216) 515-1998.

The Rock and Roll Hall of Fame and Museum is an equal opportunity employer and Drug Free Workplace.